Many companies renew their software contracts without a detailed usage analysis, resulting in unnecessary costs, wasted licenses and low financial efficiency. Vendors such as Microsoft, IBM, SAP, Oracle and Salesforce offer complex contracts, full of clauses that can directly impact the IT budget. Without an optimization strategy, companies may be over-licensed, wasting resources that do not use, or sub-licensees, running compliance risks.
THE Software Contract Renewal and Optimization is a specialized service that evaluates your current contracts, maps the actual use of software and identifies opportunities for savings. Our method ensures that your company renew contracts with fair conditions, eliminate waste and avoid financial and compliance risks. We work with leading software vendors, ensuring full adherence to best practices. negotiation and management of IT contracts.
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According to Gartner, companies that perform a proactive analysis before renewing contracts can reduce costs by 20 to 30%, avoiding unnecessary spending on underutilized licenses. Forrester reinforces that a well-structured contract optimization process improves financial predictability and reduces audit risks.
With the expertise of 4MATT, your company can guarantee the best negotiation and optimization of contracts, focused on delivering real value to your business. Our services include:
Cost reduction – Identification of waste and renegotiation of contracts to ensure savings without compromising operations.
Compliance and Reduced Risk – Detailed analysis to avoid contractual penalties and unexpected audits.
Optimizing License Usage – Precise adjustment of licensing according to the real needs of your team and your IT infrastructure.
Improving Financial Predictability – Structuring more flexible contracts that adhere to the company’s strategic planning.
Greater Operational Efficiency – Integration of SAM and ITAM best practices for intelligent management of software contracts and assets.
THE 4MATT and reference in Software Asset Management (SAM) and optimization of software contracts. Our approach combines technology, market intelligence and expertise in ServiceNow ITAM to ensure that your company has total control over your contracts, negotiating with suppliers in a strategic and transparent manner. We work to maximize your savings without compromising quality and compliance.
Success Story: Company Reduces 25% in Microsoft Licensing Costs
A large financial services company was facing high costs with Microsoft 365 and Azure, without a clear view of the actual usage of the licenses. 4MATT performed a detailed audit and identified opportunities for cost reduction. With strategic renegotiation, the company reduced 25% in expenses and ensured a more flexible licensing model aligned with real needs.
It is the process of reviewing, renegotiating and adjusting software licensing contracts with a focus on savings, compliance and alignment with the real needs of the business. It goes beyond simply renewing: it involves usage analysis, growth forecasts, waste elimination and improvements in contractual terms. This practice ensures more advantageous and sustainable contracts.
4MATT combines technical and strategic knowledge to map contracts, cross-reference usage data, identify risks and savings opportunities. We work with the client in renegotiating with suppliers, ensuring financial gains, compliance and alignment with IT planning. With the support of ServiceNow, we offer continuous visibility and decisions based on real data.
Challenges include lack of visibility into actual software usage, automatic renewals without critical analysis, contracts that are misaligned with the business, and risks of non-compliance. This can lead to excessive spending, fines, and waste. Strategic management avoids these problems and transforms contracts into valuable assets for the company.
The company reduces costs, eliminates idle licenses, strengthens compliance and gains predictability in the IT budget. In addition, it improves relationships with suppliers and ensures contracts aligned with current and future needs. According to Flexera, up to 30% of software spending can be optimized with effective contract management.
