Many companies renew their software contracts without a detailed usage analysis, resulting in unnecessary costs, wasted licenses and low financial efficiency. Vendors such as Microsoft, IBM, SAP, Oracle and Salesforce offer complex contracts, full of clauses that can directly impact the IT budget. Without an optimization strategy, companies may be over-licensed, wasting resources that do not use, or sub-licensees, running compliance risks.
THE Software Contract Renewal and Optimization is a specialized service that evaluates your current contracts, maps the actual use of software and identifies opportunities for savings. Our method ensures that your company renew contracts with fair conditions, eliminate waste and avoid financial and compliance risks. We work with leading software vendors, ensuring full adherence to best practices. negotiation and management of IT contracts.
According to the Gartner, empresas que realizam uma análise proativa antes da renovação de contratos podem reduzir custos em 20 to 30%, evitando gastos desnecessários com licenças subutilizadas. A Forrester reforça que um processo bem estruturado de otimização de contratos melhora a previsibilidade financeira e reduz riscos de auditoria.
Identification of waste and renegotiation of contracts to ensure savings without compromising operations.
Detailed analysis to avoid contractual penalties and unexpected audits.
Precisely adjust licensing according to the real needs of your team and IT infrastructure.
Structuring more flexible contracts that adhere to the company's strategic planning.
Integration of SAM and ITAM best practices for intelligent management of software contracts and assets.
THE 4MATT and reference in Software Asset Management (SAM) and optimization of software contracts. Our approach combines technology, market intelligence and expertise in ServiceNow ITAM to ensure that your company has total control over your contracts, negotiating with suppliers in a strategic and transparent manner. We work to maximize your savings without compromising quality and compliance.
Uma grande empresa do setor financeiro enfrentava custos elevados e crescentes com Microsoft 365 e Azure, agravados pela falta de visibilidade sobre o uso real das licenças e pela ausência de dados confiáveis para suportar decisões de renovação contratual. Esse cenário resultava em superdimensionamento, desperdício de recursos e contratos pouco aderentes às necessidades reais do negócio.
A 4MATT conduziu uma auditoria detalhada de otimização de dados, analisando padrões de consumo, perfis de usuários e utilização efetiva dos serviços contratados. Com base nessas informações, foi estruturada uma estratégia de otimização e renovação de softwares, apoiando a renegociação dos contratos com foco em flexibilidade, adequação do modelo de licenciamento e eliminação de custos desnecessários. Como resultado, a organização obteve uma redução de 25% nos gastos com Microsoft 365 e Azure, além de maior previsibilidade financeira, governança contínua e alinhamento entre tecnologia, uso real e objetivos de negócio.
It is the process of reviewing, renegotiating and adjusting software licensing contracts with a focus on savings, compliance and alignment with the real needs of the business. It goes beyond simply renewing: it involves usage analysis, growth forecasts, waste elimination and improvements in contractual terms. This practice ensures more advantageous and sustainable contracts.
4MATT combines technical and strategic knowledge to map contracts, cross-reference usage data, identify risks and savings opportunities. We work with the client in renegotiating with suppliers, ensuring financial gains, compliance and alignment with IT planning. With the support of ServiceNow, we offer continuous visibility and decisions based on real data.
Challenges include lack of visibility into actual software usage, automatic renewals without critical analysis, contracts that are misaligned with the business, and risks of non-compliance. This can lead to excessive spending, fines, and waste. Strategic management avoids these problems and transforms contracts into valuable assets for the company.
